Maintaining archival documentation is a major task for every organization. Documents can be of various types and
formats, eg engineering drawings, newspaper cuttings and many such valuable documentation is available with every
organization.

Cataloguing this information is not the only an important task for an organization but even physical handling and storage
of these media files is also a mammoth task.Digitization is the only solution to this problem but without an effective
software the Digitization process not just becomes very complicated but the users who are the main beneficiary of this
process are also at a loss. Another challenge faced is handling the digital documents which are already existing eg.
Word or Excel files.

Documantra is specially designed to cater to the complex needs of the digitization world in an manner.

Document Formats:

Documantra can handle various types of files like Word, Excel, PowerPoint, PDF and all other images files like JPG, BMP,
TIFF, DWG etc.

In Documantra we have created four document formats to simplify the process of organizing the information. The
document formats are as follows.

Single Document: These are those simple digital documents like the Word or Excel files which users create.
Documantra follows a unique system hence instead of a lengthy process of users mailing the documents to the
cataloguer and the cataloguer uploading the same to the server, the users themselves can upload the documents on the
server from their desktop. And because of the release process the cataloguer can view and edit documents. For samll
documents one can simply typein the whole documentin the record.

You can create a single document without any attachment, where in you can type in the actual document in the record
itself.

Multi-pages document: These are the documents where in you can add multiple attachments to a single catalogue
entry. These can be conference proceedings or small reports etc. These documents are attached to a single catalogue
entry.

Books: These are the digital documents where-in you can create chapters and store the pages under one chapters.
You can store the cover pages and also various inside pages for a book.

Linked or threaded documents: Many documents like the correspondence on a subject are linked to each other
through some kind of a thread. This option would allow you to create a thread structure for the documents and hence
you can make available ocuments of specific group of users.

Control Accessibility:

Since the information available on the digital library is the actual content of the material, controlling the accessibility is an
important task. This is handled by creating various types of users groups and designing the access policies of these
groups.

So one can define groups like Students, Professors, Research Students etc. With every document one can define to
which group the document is accessible so the information would be made available to that user group only. A provision
is made for a Guest Login and whether in Guest can access the specific information.

Collections and Type of documents:

Documantra allows you to create various collections. Collections in nothing but a cabinet in which one can store the
required information. For every collection one can choose the type of documents within a collection.

Easy upload and Cataloguing:

One can upload information with ease through a simple interface. Similarly there is a facility available for a bulk upload so
the scanning and touch-up operation can be delegated to different individuals and the skills catalogers can do the
cataloguing to the uploaded documents.

Bulk Upload through FTP
Full Text Search Capability
Controlled accessibility
Send results through mail or print format.
Can handle various file formats like Word, Excel, PowerPoint, PDF, GIF, JPG, TIFF,
DWG. etc.
100 % web enabled architecture
Can handle huge data
Export datato XML